I wanted to take a moment to announce the official release of Exactly, the new digital tool I wrote about last month. AVPreserve and the Louie B. Nunn Center for Oral History at the University of Kentucky Libraries have released this free tool for born-digital delivery and acquisition. In other words, create a simple and easy to use, but powerful, tool for an interviewer to remotely transfer interviews to the archive in strict accordance with digital preservation standards and best practices. The primary idea behind Exactly was to start the digital preservation process before oral history interviews even make it to the archive. In fact, the Nunn Center is using Exactly to begin that process starting with the original media file while it is on the original flash card. By the way, we developed Exactly for the transfer of all born-digital archival material, not just for oral history.
Building on work originally begun by the Gates Archive, AVPreserve and the Nunn Center developed Exactly to meet the growing need for archives to acquire born digital content directly from donors and to begin the activities of establishing provenance and fixity, as well as to create baseline descriptive metadata earlier in the process of acquisition. Exactly allows the recipient (archive or oral history center) to create customized descriptive metadata templates for the interviewer to fill out prior to submitting an interview to the archive. The archive can create the metadata template they prefer the interviewer/project manager to populate, and that metadata is submitted with the digital interviews. Also, Exactly can send email notifications to the sender and receiver (with transfer data and manifests) when files have been safely delivered to the archive. This is already having a profound impact on the Nunn Center workflow.
If you are interested in using Exactly, here is a link to the page: https://www.avpreserve.com/tools/exactly/
From the Press Release:
Exactly is a simple and easy to use application for remotely and safely transferring interviews (or any born-digital material) from a sender to a recipient. In the oral history use-case, an interviewer can simply and safely transmit interviews to an archive remotely, in accordance with digital preservation best practices. Exactly utilizes the BagIt File Packaging Format (an Internet Engineering Task-Force standard, developed by the Library of Congress and the California Digital Library, with current support from George Washington University and the University of Maryland), supports FTP transfer, as well as standard network transfers, and integrates into desktop-based file sharing workflows such as Dropbox or Google Drive.
Exactly Transfer Workflow Maps
Here is a visual sense for how Exactly utilizes BagIt and integrates with FTP and services like Dropbox:
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